Purchase Order (PO) Help
#1 Reassign requisitions when your staff changes
Requisitions can only be updated by the person who prepared it. When staff leave, you'll need to reassign their requisitions (and POs) to prevent inaccurate budgets and late payments. We recommend you check all open POs quarterly:
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#2 Enter receipts for your purchases ASAP
You must enter receipts in Oracle EBS to complete the 3-way match. If a purchase is "Invoiced not Received" that means that Central Accounts Payable has received the invoice and matched the purchase order, but payment cannot be released to the supplier because receipts for the purchase have not been entered into iProcurement.
(if the requisitioner is not the receiver). |
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#3 Invoices must have a PO Number for AP Match
Oracle EBS requires 3-way matching between the PO, invoice, and receipt. Always check that invoices have a PO number before sending them to Central Accounts Payable for payment.
Suppliers will then send a duplicate, possibly past due invoice. |
#4 Research past-due payments to avoid duplicate requisitions
If a payment is past due, always research the PO, invoice or receipt for mistakes before creating a new (possibly duplicate) requisition. Also check to see if the payment was made using a P-Card. If you receive a duplicate or past due invoice:
Contact a Buyer/Contract Specialist for help if a PO did not generate. |
Video: Avoid Duplicate Reqs, Research Past-due Invoices (KC Employees) |
#5 How to correctly return items to the supplier
Always enter receipts in Oracle for anything that was delivered, even if it needs to be returned. If you've purchased an item you need to return you must formally log a return using the "return to supplier" feature.
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