Register in the New Supplier Portal
We are launching a new supplier registration and electronic bidding system. Starting in Fall 2020, you must have a profile in the new Supplier Portal to view solicitations and submit bids.
Top Five Benefits
- ONLINE BIDDING
Collaborative electronic solicitation process to enable success for suppliers and reduce delivery costs and paper usage.
- NAICS INDUSTRY CODES
Implementing use of NAICS industry codes to expand awareness of bid opportunities.
- FAST, EASY SELF-REGISTRATION
Online supplier registration now takes less time and is simple to use.
- SELF-SERVICE SUPPLIER PORTAL
Manage your profile, add users to your account, update your remit information, and track available contracting opportunities.
- ONLINE BID DATA
Access to data using our streamlined solicitation process to create transparency.
Have your company information:
Identify the company roles that should have access to your company’s account.
Identify small business certifications your firm possesses, including:
Download and complete the King County Substitute W-9 form to upload into your company profile (this does not apply to companies that have done business with King County)
Optional: Have your banking information ready. If your bank is not listed, contact us.
Our new procurement system has specific software requirements for users. Please ensure you meet the minimum requirements now in preparation for the new system coming Fall 2020.
Require minimum native screen resolution of 1280x1024 and one of the supported browsers below: Use of Microsoft Internet Explorer is not supported.
Require minimum native screen resolution of 1280x1024 and one of the supported browsers below:
Use of Microsoft Internet Explorer is not supported.
Oracle supplier roles overview
There are four supplier roles within the new system. Each company contact may have as many roles assigned to them as is appropriate. The definitions and permissions of each role are highlighted below.
While most of the columns in the matrix are self-explanatory, one distinguishing difference between the roles is the Qualification Questionnaire. A Qualification Questionnaire is a function whereby an organization is requested to respond to an ad hoc questionnaire produced by King County in order to learn more about the supplier community and/or pre-qualify the organization for a solicitation.
Oracle supplier roles definitions
- Supplier Self Service Administrator KC: Manages the supplier profile information. Primary tasks include updating supplier profile information and creating user accounts to grant employees access to the supplier profile, responding to qualification questionnaires, and creating and maintaining supplier banking information.
- Supplier Self Service Clerk KC: Manages the supplier profile information. Primary tasks include updating supplier profile information, and creating user accounts to grant employees access to the supplier application, and creating and maintaining supplier banking information.
- Supplier Bidder KC: Responds to invitations to bid, requests for proposals, requests for qualifications, requests for information, and supplier qualification questionnaires.
- Supplier Sales Representative KC: Responds to invitations to bid, requests for proposals, requests for qualifications, and requests for information.
King County supplier roles recommendations
- Assign one company administrator
- Assign each available role to a company contact
- Contacts must have unique email addresses
What does the new procurement system mean to me as a supplier with King County?
Your firm will need to register on the new platform. You'll enjoy all the benefits of the new system including a more user-friendly interface and electronic bidding capabilities.
Will I continue to receive solicitations for business opportunities with King County?
If you are currently a registered supplier with King County and have your account preferences set up, your firm will continue to receive email notifications of County solicitations that match your account preferences. Current County opportunities are also still accessible to the public on the current solicitation platform (Online Vendor Registration), highlighted on King County social media platforms LinkedIn and Twitter, and printed in media outlets like the Seattle Times.
Will the new procurement system impact my current contract with King County?
Changes to the new procurement system will not change existing contracts. You will continue to work with the same King County contact and receive any Purchase Orders via the same path (None/Fax/Email) as originally specified.
Will the system change impact my current payments?
Changes to the new procurement system will not make any changes to your current payment method or where you submit invoices. The new registration process will give you more direct control of where your payments are delivered once it goes live in Fall 2020. If you need to make updates to your payment preferences before the new system goes live, please reach out to your regular point of contact at King County.
I'm a Small Contractor and Supplier (SCS) certified small business, how will this new system impact me?
The SCS certification process is separate from supplier registration. For information on SCS certification or to apply for SCS certification, click here.
If you are SCS-certified, your certification number will be automatically added to your supplier profile after the system launch this Fall. After the launch, the certification number will be added within 24-48 hours.
What can I do to get started now?
What does the new procurement system mean to me as a potential supplier of King County?
As a new potential supplier, you have two different options to set yourself up for doing business with King County.
- Recommended Option: Register in both the current system (Online Vendor Registration) and the new system. While this is a little extra work, this will ensure uninterrupted notifications of solicitations.
- Register in the new system (going live in Fall 2020) and view all current solicitations as a guest at your convenience. Note, this option will not push solicitation notifications to you until the new procurement system is live in Fall 2020.
We also recommend that you consider applying to King County's small business certification, Small Contractors and Suppliers (SCS).
What can I do to get started now?
Registering as a King County supplier is different from certifying as a King County Small Contractor and Supplier (SCS). Maximize your opportunity to do business with King County: make sure to register as a supplier and certify your small firm if eligible. If your firm is already SCS-certified, your certification will remain active but your firm must register in the new supplier portal.
Supplier registration will:
- Allow your company to receive King County solicitation notifications
- Allow your company to respond to King County solicitations and qualification questionnaires electronically
- Allow your company to enroll on King County's Rosters (unadvertised solicitations)
- Enhance your company's collaboration and messaging capabilities with County employees
- Grant access to your company's King County activity dashboard
The Small Contractor and Supplier (SCS) certification will:
- Improve the effectiveness of certified small businesses to compete for King County contracts as contractors, consultants, and suppliers
- Qualify your company for various programs in solicitations to benefiting certified small businesses
The King County Small Contractor and Supplier (SCS) certification will continue to be managed by the Business Development and Contract Compliance team and executed through the Diversity Compliance Management System (DCMS). If eligible, start your application to get SCS certified.
State and Federal Certifications will continue to be managed by Washington State Office of Minority and Women's Business Enterprises.
How do I apply for Rosters in the new system?
Signing up for a roster just got much easier. Instead of completing a full roster application in addition to registering as a supplier, now the two processes are integrated into the new registration process. Simply opt-in to the various rosters that apply to your organization in the final step of the supplier registration in the new system.
Do suppliers awarded community grants by King County need to register their company?
It's recommended all suppliers register within the supplier portal to increase their awareness of bidding opportunities beyond community grants awarded by the County.
How do I know which NAICS industry codes to enter?
Go to the NAICS website for a full listing of NAICS codes. Please register for all applicable codes to ensure the highest probability of receiving solicitations.
Does the new system support electronic invoicing?
Electronic invoicing is not a part of the current implementation but it is something King County will be pursuing in the future.
Where do I go for the most current information regarding the new procurement system?
Will supplier training be available for the new system?
Yes. Training will be available for suppliers before the new system is live. Training details are still in the works. Please reference the supplier event page for more details. Also keep a close eye on email announcements regarding training opportunities. The supplier registration user guide is available here.
Will I automatically get information regarding the system updates?
We will be reaching out to suppliers via email and updated website content. Make sure you’re registered as a King County vendor to receive updates. Also follow us on LinkedIn and Twitter pages for updates.