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Resources and tools for commute coordinators

Completing the CTR Program Report

These instructions correspond to the Employer Program Report & Description form available at If you have additional questions about completing the form, contact your Employer Transportation Representative.

Please be sure to complete all questions. If a particular question does not apply, make sure to answer “no” or “N/A” as applicable. To take as much uncertainty out of completing the form as possible, we’ve provided the following information about how to complete certain questions:

Questions 19 & 20
Enter number of employees assigned to this worksite only.

Total Number of Employees is ALL persons, regularly working on-site, including:
  • All employees on the company payroll including night shift, part time, and teleworking employees.
  • All other persons not on the company payroll but who work at the site and are eligible to take advantage of the benefits of the CTR program.  This may include contract and temporary employees, cafeteria staff, janitorial staff, etc.
CTR Affected Employees at worksite include:
  • All full-time employees (minimum of 35 hours per week), who begin a regular workday at a single worksite between 6 am and 9 am (inclusive), on 2 or more weekdays, in positions intended to last at least 12 continuous months.
Questions 31 & 32

Most King County jurisdictions require, at a minimum, that information on your CTR Program be distributed annually and to all new hires. The City of Seattle's CTR Ordinance requires distribution of the CTR program summary at least twice a year and to new employees at their time of hire.

CTR affected worksites are required to include a copy of their current CTR Program Summary when submitting the report. The Summary should describe your commuter program and resources; the summary typically includes: ETC name and contact information, resources for commuting options and company policies that influence commute choice. Check out our Program Summary page for resources to create your summary, including a template!

Question 37
Check "yes" if you distribute Wheel Options or Bike to Work Week promotion materials (or any other turn-key commuter promotion) to your employees.
Questions 42, 70, 85, 92, 100 & 103
Use these areas to note any anticipated changes to a particular program element in the next 12 months. For initial CTR programs, use these areas to indicate the elements your worksite plans to implement in the next 6 months.
Questions 57 & 58
Include the total number of parking spaces owned (not leased from a property or building manager) that are available for employee use. Do not include public/street parking spaces.
Questions 59 - 61
Include the total number of parking spaces leased from a property or building manager that are available for employee use as well as the approximate cost per space included in your lease.
Question 69
You may also use this area to indicate if your organization does not provide any parking for employees.
Question 71
For ORCA Passport, enter the number of cards distributed to employees. If you purchase monthly passes, enter the average number of passes purchased each month. For Passport, enter a maximum face (trip) value of $5.25

a. If your organization pays for some or all of the cost of monthly transit passes or Passport enter the amount or percent covered.

b-d. Most Passport programs include: bus, train (rail), vanpool, and vanshare subsidies and a Guaranteed Ride Home program (see question 102c).

Questions 72, 73, 75 & 76
Enter subsidy information for these modes, if it is not given in the form of a pass as captured in question 71.
Question 74
Use this question to capture any ferry pass or subsidy you provide employees, excluding the King County Water Taxi service which accepts ORCA PugetPasses and Passport (captured in question 71).
Question 77
Use this question to describe any subsidy that you give employees to carpool, separate from discounted or free parking.
Question 80
If you give a subsidy amount to employees regardless of their commute mode, please check yes and indicate that amount.
Question 82
Indicate a tax credit (i.e. B&O tax) or grant only for the year in which you are reporting.
Question 86
Answer yes if you offer incentives or prize drawings provided by employer funds, such as: commuter drawings and carpool/vanpool driver incentives. If yes, explain using the space provided.
Question 97 - 100
Questions 97-99 pertain to employee schedule changes that have already occurred. Question 100 pertains to plans to shift employees outside of the 6-9 am commute window within the next 12 months. These are employer-mandated employee schedule changes, not flextime.
Question 101a
Do not check “yes” unless you are using company owned fleet vehicles to provide your employees a Guaranteed Ride Home in case of emergency.
Question 102c
If you offer a guaranteed ride home program (even though no employees may be utilizing it) mark the section “yes.” Also check “yes” if a guaranteed ride home is included in your Passport program.
Question 102e
Check “yes” if you conduct ridematching on a proactive basis for your employees. Use question 102f to indicate that you distribute public agency ridematch applications or forward link to employees.
Question 106
In lieu of a separate survey, the DOT has added questions to the program report to collect an estimate of employer costs to administer the CTR program. Although optional, the DOT is requesting you provide an estimate of monetary costs to your organization, such as staff time, transit passes, parking subsidies and other incentives, as well as in-kind contributions you receive from organizations other than city/county governments and transit organizations.

Mandatory CTR program elements

CTR programs submitted by affected employers must include, at a minimum, the mandatory elements outlined in the jurisdiction's ordinance. Select the jurisdiction in which your worksite is located from the list below for an ordinance summary: