King County Records Classification and Coding System (RCCS)

Document Code No.: INF 15-1 (AP)
Department/Issuing Agency: Division of Records and Elections, Records Management Section
Effective Date: May 19, 1989
Approved: /s/ Tim Hill
Type of Action: New (Replaces the Records Classification and Retention Outline issued in January 1984.)

Signed document (PDF, 9.46 MB)

1.0 SUBJECT TITLE: King County Records Classification and Coding System (RCCS)

2.0 PURPOSE:

2.1 To establish a standardized system for classifying and coding King County's records. The RCCS, Records Classification and Coding System, is a functionally-based system used for the King County standardized filing system, the Policy/Procedure Manual/Index System, and the Records Retention and Public Disclosure Outline.

3.0 ORGANIZATIONS AFFECTED: All Executive Departments, Offices and Agencies.

4.0 REFERENCES:

4.1 INF 7-lA-1 through 7-lH (AEP) Policy/Procedure Manual/Index System for King County Public Rules and Administrative Policies.

4.2 Records Retention and Public Disclosure Outline (RRPD), Records Series, Retentions and Public Disclosure Status organized according to RCCS - due to be reissued in Policy/Procedure Manual/Index system - August, 1989.

5.0 DEFINITIONS:

5.1 "Primary Codes" are three-letter codes which represent the twenty-nine major functions of King County. These primary classification codes identify basic and permanent activities of King County. They do not reflect current organizational units. Each Primary Code is subdivided into a set of Secondary Codes. Taken as a unit, the Primary and Secondary Codes form the Records Classification Code (see Appendix 9.1).

5.2 "Secondary Codes" are the numeric structures within each primary classification. Each secondary code represents a specific function within its primary classification. For the purpose of the Policy/Procedure Manual Index, the first six secondary codes are not used (see Appendix 9.2).

5.3 "Policy/Procedure Manual System" is a system outlined in Executive Policies INF 7-1-1 A-H (AEP) to establish a uniform, County-wide system for the development and maintenance of rules, policies and procedures. Documents within the Index System are numbered & arranged using the Records Classification Coding System (RCCS).

5.4 "Records" refers to Public Records, which include any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function, prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics.

5.5 "Retention Outline" refers to the list of all King County records series and retentions (as authorized by State Disposition Authority) organized according to the RCCS, originally distributed in 1984 as the Records Classification and Retention Outline, now referred to as the RRPD (see 4.2).

6.0 POLICIES:

6.1 The records of King County shall be maintained in a way that ensures: complete documentation for all of its policies, operations and transactions; a standardized system of access; and efficient use of county space and resources.

6.2 The Records Classification and Coding System (RCCS) shall be the official and mandatory classification and coding system for all county records.

6.3 All changes to the RCCS will be approved by the Records & Elections Division, Records Management Section.

6.4 The RCCS shall include two hierarchical levels of breakdown. The first, or primary, classification will be based on a function. The second, or secondary, classifications will further define the primary functions.

6.5 The primary and secondary classifications which make up the RCCS shall be those listed in Appendices 9.1 and 9.2.

7.0 PROCEDURES:

Action By: All Executive Departments, Offices and Agencies

Action:

7.1 Receive a record, policy, procedure, or other information which requires use of the Records Classification and Coding System.

7.2 Determine the primary functional classification by referring to the RCCS primary codes (see Appendix 9.1). Assign the primary classification based on what the records are used for, rather than on who created them. For example, the primary function of a budget document is Budget (Primary Code BUD) whether it was created by the Personnel department or by Public Safety.

7.2.1 If a document appears to cross functional lines and fit into more than one category:

(a) Refer to the Records Retention and Public Disclosure Outline (RRPD) for examples of other Records Series; OR

(b) Determine the best fit into a primary classification and document this decision for all future coding. For example, interlocal agreements might be filed under Contracts and Agreements (CON) or under Intergovernmental Relations (IRG) . Determine one place or the other, write it down and follow it; OR

(c) Contact the Records Management Section for advice.

7.3 Determine the Secondary code by referring to the breakdown,under the chosen Primary classification. (See Appendix 9.2.)

7.3.1 If the document being coded is a Policy/Procedure for the Policy/Procedure Manual System [see INF 7-1-1 (AEP)], do not use secondary codes 1 through 6. These secondary codes refer to specific types of records, not functions.

7.4 Combine the alphabetical code which represents the Primary Function Code with the numeric Secondary Code to create the Alpha-numeric RCCS. (For example, INF 7 repesents Information Management - Directives.)

8.1 The Department of Executive Administration, Records Management Section, is responsible for maintaining the Records Classification and Coding System, and for authorizing all changes to the system.

8.2 All Department Directors, Division Managers and Agency Heads are responsible for ensuring compliance with the RCCS for all systems requiring its use.

9.0 APPENDICES:

9.1 RCCS Primary Codes.

9.2 RCCS Primary/Secondary Classifications.

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Appendix 9.1:
RCCS Primary Codes

PRIMARY         
CODE  TITLE AND EXPLANATION        

ACO   ADMINISTRATIVE COORDINATION 
      (Use this classification for records relating to County 
      organization and administration and delegation of authority, 
      particularly those that cross functional lines defined by other 
      primary classifications.)

ART   ARTS MANAGEMENT
      (Use this classification for records relating to visual,
      performing, literary, and media arts.)

ASM   ASSESSMENT MANAGEMENT
      (Use this classification for records relating to the assessment
      of real and personal property (not owned by the County); and 
      assessment equalization and appeals.)

BUD   BUDGET MANAGEMENT
      (Use this classification for records relating to budget
      preparation, review, and management.)

CON   CONTRACTING, PROCUREMENT, AND SALE MANAGEMENT
      (Use this classification for records relating to the 
      procurement, contracting, and sale of materials and services.)

CPM   COMMUNITY PROGRAM MANAGEMENT
      (Use this classification for records relating to social and
      community service activities.)

DET   DETENTION MANAGEMENT
      (Use this classification for records relating to adult 
      detention, release and associated services.)

ELE   ELECTION MANAGEMENT
      (Use this classification for records pertaining to voter
      registration, the election process, and election results.)

FES   FACILITY, EQUIPMENT, AND SUPPLY MANAGEMENT
      (Use this classification for records relating to the inventory,
      use, maintenance, security, and disposition of facilities, 
      vehicles, equipment and supplies; and for facility construction 
      and modification.)

FIN   FINANCIAL MANAGEMENT
      (Use this classification for records relating to the 
      collection, investment and disbursement of funds.)

INF   INFORMATION MANAGEMENT
      (Use this classification for records relating to the control,
      recording, processing, distribution, storage, and retrieval of
      information.)

IRG   INTERGOVERNMENTAL RELATIONS
      (Use this classification for records relating to relationships
      of a general nature between King County and other governmental
      agencies.)

JDC   JUDICIAL MANAGEMENT - DISTRICT COURT
      (Use this classification for records relating to district  
      court operations, specifically traffic offense and warrant and 
      misdemeanant probation related matters.)

JJS   JUVENILE JUSTICE SERVICES
      (Use this classification for records relating to youth 
      services court, care, and rehabilitation.)

JSC   JUDICIAL MANAGEMENT - SUPERIOR COURT
      (Use this classification for records relating to Judicial 
      Administration operations of the Superior Court.)

LES   LEGISLATIVE MANAGEMENT
      (Use this classification for records pertaining to the 
      legislative process in King County.)

LGL   LEGAL MANAGEMENT
      (Use this classification for records relating to litigation and
      legal opinions.)

LIC   LICENSING
      (Use this classification for records relating to the issuance 
      of licenses.)

LUD   LAND USE/DEVELOPMENT MANAGEMENT
      (Use this classification for records relating to County 
      coordination of land use, housing, community development, fire 
      safety, historic preservation, and governmental boundaries.)

PAR   PARK PROGRAM MANAGEMENT
      (Use this classification for records relating to park and
      recreational operations management.)

PAY   PAYROLL MANAGEMENT
      (Use this classification for records relating to payroll 
      operations.)

PER   PERSONNEL MANAGEMENT
      (Use this classification for records relating to all phases of
      personnel administration.)

PFC   PUBLIC FACILITIES MANAGEMENT 
      (Use this classification for records relating specifically to  
      the management of public facilities such as the stadium and 
      airport.)

PHL   PUBLIC HEALTH MANAGEMENT 
      (Use this classification for records relating to public health 
      care.)

PPR   PUBLIC PROSECUTION MANAGEMENT 
      (Use this classification for records relating to fraud,  
      criminal and civil prosecution.)

PRE   PUBLIC RELATIONS MANAGEMENT 
      (Use this classification for records relating to general public 
      relations activities.)

PSF   PUBLIC SAFETY MANAGEMENT 
      (Use this classification for records relating to law  
      enforcement programs and operations and animal control   
      enforcement programs and operations.)

PUT   PUBLIC UTILITIES MANAGEMENT 
      (Use this classification for records relating to the operation 
      and maintenance of utilities.)

RPM   REAL PROPERTY MANAGEMENT 
      (Use this classification for records relating to real property 
      owned by the County, including acquisition, lease, rental or 
      sale, utility franchises, special use motor vehicle permits,  
      and right-of-way construction.)

-------------------------------------------

Appendix 9.2:
RCCS Primary/Secondary Classifications

(Note: Do not use the first six secondary codes for documents in the Policy/Procedure Manual System.)

PRIMARY         
CODE  TITLE AND EXPLANATION        

ACO   ADMINISTRATIVE COORDINATION 
      (Use this classification for records relating to County 
      organization and administration and delegation of authority, 
      particularly those that cross functional lines defined by  
      other primary classifications.)

      ACO 1  Policy/Procedures

      ACO 2  External Legislation

      ACO 3  Reference

      ACO 4  Boards, Commissions, Committees & Task Forces

      ACO 5  Associations & Newsletters

      ACO 6  Management Reports & Studies

      ACO 7  Staff Coordination
             (staff meeting minutes, Executive cabinet meeting 
             minutes, etc.)

      ACO 8  Organization Information 
             (organizational charts,reorganization information,
             delegation of responsibility)

      ACO 9  Long Range Planning
             (workplans, suggestions)

      ACO 10 Reading Files

ART   ARTS MANAGEMENT
      (Use this classification for records relating to visual,
      performing, literary, and media arts.)

      ART 1  Policy/Procedures

      ART 2  External Legislation

      ART 3  Reference

      ART 4  Boards, Commissions, Committees & Task Forces

      ART 5  Associations & Newsletters

      ART 6  Management Reports & Studies

      ART 7  Arts Program Administration

ASM   ASSESSMENT MANAGEMENT
      (Use this classification for records relating to the 
      assessment of real and personal property [not owned by the   
      County], and assessment equalization and appeals.)

      ASM 1  Policy/Procedure

      ASM 2  External Legislation

      ASM 3  Reference

      ASM 4  Boards, Commissions, Committees & Task Forces

      ASM 5  Associations & Newsletters

      ASM 6  Management Reports & Studies

      ASM 7  Personal Property Assessment

      ASM 8  Real Property Assessment

      ASM 9  Real Property Segregation and Merger

      ASM 10 Assessment Maps

      ASM 11 Equalization and Appeals

      ASM 12 Exemptions and Deferrals

BUD   BUDGET MANAGEMENT
      (Use this classification for records relating to budget
      preparation, review, and management.)

      BUD 1  Policy/Procedure

      BUD 2  External Legislation

      BUD 3  Reference

      BUD 4  Boards, Commissions, Committees & Task Forces

      BUD 5  Associations & Newsletters

      BUD 6  Management Reports & Studies

      BUD 7  Budget Preparation

      BUD 8  Budget Adoption

      BUD 9  Budget Control/Reporting

      BUD 10 Capital Improvement/Assets

CON   CONTRACTING, PROCUREMENT, AND SALE MANAGEMENT
      (Use this classification for records relating to the 
      procurement, contracting, and sale of materials and services.)

      CON 1  Policy/Procedure 

      CON 2  External Legislation

      CON 3  Reference

      CON 4  Boards, Commissions, Committees & Task Forces

      CON 5  Associations and Newsletters

      CON 6  Management Reports and Studies

      CON 7  Procurement/Contracting Management

      CON 8  Personal Property Sale

      CON 9  Marketing

CPM   COMMUNITY PROGRAM MANAGEMENT
      (Use this classification for records relating to social and
      community service activities.)

      CPM 1  Policy/Procedure

      CPM 2  External Legislation

      CPM 3  Reference

      CPM 4  Boards, Commissions, Committees & Task Forces

      CPM 5  Associations and Newsletters

      CPM 6  Management Reports and Studies

      CPM 7  Developmental Disabilities Programs

      CPM 8  Mental Health and Involuntary Treatment Programs

      CPM 9  Aging Programs

      CPM 10 Women's Programs

      CPM 11 Veterans' Programs

      CPM 12 Work Training Program Administration

      CPM 13 Cooperative Extension Programs

      CPM 14 Fair Housing Programs

      CPM 15 Youth Service Programs

      CPM 16 Public Defense Program

      CPM 17 Subsidized Child Care Program

DET   DETENTION MANAGEMENT
      (Use this classification for records relating to adult 
      detention, release and associated services.)

      DET 1  Policy/Procedure

      DET 2  External Legislation

      DET 3  Reference

      DET 4  Boards, Commissions, Committees & Task Forces

      DET 5  Associations & Newsletters

      DET 6  Management Reports & Studies

      DET 7  Work Release Program

      DET 8  Inmate Services

      DET 9  Court Services

      DET 10 Jail Operations

ELE   ELECTION MANAGEMENT
      (Use this classification for records pertaining to voter
      registration, the election process, and election results.)

      ELE 1  Policy/Procedure

      ELE 2  External Legislation

      ELE 3  Reference

      ELE 4  Boards, Commissions, Committees & Task Forces

      ELE 5  Associations & Newsletters

      ELE 6  Management Reports & Studies

      ELE 7  Voter Registration

      ELE 8  Precincting

      ELE 9  Election Process

      ELE 10 Election  Results

FES   FACILITY, EQUIPMENT, AND SUPPLY MANAGEMENT
      (Use this classification for records relating to the 
      inventory, use, maintenance, security, and disposition of  
      facilities, vehicles, equipment and supplies; and for 
      facility construction and modification.)

      FES 1  Policy/Procedure

      FES 2  External Legislation

      FES 3  Reference

      FES 4  Boards, Commissions, Committees & Task Forces
 
      FES 5  Associations & Newsletters

      FES 6  Management Reports & Studies

      FES 7  Facilities Use
             (includes things related to space design, logs, and 
             schedules)

      FES 8  Facilities Security and Emergency Operations 
             (key assignments, emergency plans, access logs)

      FES 9  Facilities and Plant Design, Maintenance and 
             Construction

      FES 10 Equipment Inventory, Use and Maintenance 
             (includes inventories, manuals, guarantees, etc.)

      FES 11 Supply Management
             (purchases from Purchasing Stores)

      FES 12 Vehicle Management
             (includes motorpools, ambulances, etc.)

FIN   FINANCIAL MANAGEMENT
      (Use this classification for records relating to the 
      collection, investment and disbursement of funds.)

      FIN 1  Policy/Procedures

      FIN 2  External Legislation

      FIN 3  Reference

      FIN 4  Boards, Commissions, Committees & Task Forces

      FIN 5  Associations & Newsletters

      FIN 6  Management Reports & Studies

      FIN 7  Property Based Taxes

      FIN 8  Receipts, Receivables and Collections

      FIN 9  Bonds and Investments

      FIN 10 Disbursements

      FIN 11 Project and Program Cost Accounting

      FIN 12 Inventory Accounting

      FIN 13 Accounting Source Document/System Maintenance

      FIN 14 General Accounting and Financial Reports

      FIN 15 Financial Audits

      FIN 16 Grant Administration

INF   INFORMATION MANAGEMENT
      (Use this classification for records relating to the control,
      recording, processing, distribution, storage, and retrieval of
      information.)

      INF 1  Policy/Procedures

      INF 2  External Legislation

      INF 3  Reference

      INF 4  Boards, Commissions, Committees & Task Forces

      INF 5  Associations & Newsletters

      INF 6  Management Reports & Studies

      INF 7  Directives Management

      INF 8  Data Processing

      INF 9  Word Processing

      INF 10 Telecommunications Management

      INF 11 Duplication/Forms/Graphs Management

      INF 12 Micrographics Systems

      INF 13 Mai1 Management

      INF 14 Correspondence and Reports Management

      INF 15 Files Management
             (includes records storage, destruction, and retention)

      INF 16 Recording Management

      INF 17 Public Disclosure

      INF 18 Historical Records Management

IRG   INTERGOVERNMENTAL RELATIONS
      (Use this classification for records relating to relationships
      of a general nature between King County and other governmental
      agencies.)

      IRG 1  Policy/Procedures

      IRG 2  External Legislation

      IRG 3  Reference

      IRG 4  Boards, Commissions, Committees & Task Forces

      IRG 5  Associations & Newsletters

      IRG 6  Management Reports & Studies

      IRG 7  Legal Tracking, Analysis, and Lobbying

      IRG 8  Regional and Quasi-Governmental Bodies

      IRG 9  U.S. Government

      IRG 10 Washington State

      IRG 11 Other Counties/Cities

      IRG 12 Hospitals

      IRG 13 Schools & Universities

JDC   JUDICIAL MANAGEMENT - DISTRICT COURT
      (Use this classification for records relating to district court 
      operations, specifically traffic offense and warrant and 
      misdemeanant probation related matters.)

      JDC 1  Policy/Procedures

      JDC 2  External Legislation

      JDC 3  Reference

      JDC 4  Boards, Commissions, Committees & Task Forces

      JDC 5  Associations and Newsletters

      JDC 6  Management Reports and Studies

      JDC 7  Traffic Offense and Warrants

      JDC 8  Misdemeanant Probation Files

JJS   JUVENILE JUSTICE SERVICES
      (Use this classification for records relating to youth services
      court, care, and rehabilitation.)

      JJS 1  Policy/Procedures

      JJS 2  External Legislation

      JJS 3  Reference

      JJS 4  Boards, Commissions, Committees & Task Forces

      JJS 5  Associations & Newsletters

      JJS 6  Management Reports & Studies

      JJS 7  Juvenile Justice Court Services Administration

      JJS 8  Juvenile Justice Care/Rehabilitaion

JSC   JUDICIAL MANAGEMENT - SUPERIOR COURT
      (Use this classification for records relating to Judicial 
      Administration operations of the Superior Court.)

      JSC 1  Policy/Procedures

      JSC 2  External Legislation

      JSC 3  Reference

      JSC 4  Boards, Commissions, Committees & Task Forces

      JSC 5  Associations & Newsletters

      JSC 6  Management Reports & Studies

      JSC 7  Court Services

LES   LEGISLATIVE MANAGEMENT
      (Use this classification for records pertaining to the 
      legislative process in King County.)

      LES 1  Policy/Procedures

      LES 2  External Legislation

      LES 3  Reference

      LES 4  Boards, Commissions, Committees & Task Forces

      LES 5  Associations & Newsletters

      LES 6  Management Reports & Studies

      LES 7  County Law
             (includes Public Hearing Process and Public Access)

      LES 8  County Council

LGL   LEGAL MANAGEMENT
      (Use this classification for records relating to litigation and
      legal opinions.)

      LGL 1  Policy/Procedure

      LGL 2  External Legislation

      LGL 3  Reference

      LGL 4  Boards, Commissions, Committees & Task Forces

      LGL 5  Associations & Newsletters

      LGL 6  Management Reports & Studies

      LGL 7  Insurance Claims

      LGL 8  Opinions/Interpretations

      LGL 9  Oaths of Office

      LGL 10 Affidavits

      LGL 11 Claims and Litigation

LIC   LICENSING
      (Use this classification for records relating to the issuance 
      of licenses.)

      LIC 1  Policy/Procedure

      LIC 2  External Legislation

      LIC 3  Reference

      LIC 4  Boards, Commissions, Committees & Task Forces

      LIC 5  Associations & Newsletters

      LIC 6  Management Reports & Studies

      LIC 7  Vehicle Licenses

      LIC 8  Business Licenses and Permits

      LIC 9  Marriage Licenses

      LIC 10 Animal Licenses

      LIC 11 Gun Licenses

LUD   LAND USE/DEVELOPMENT MANAGEMENT
      (Use this classification for records relating to County 
      coordination of land use, housing, community development, fire 
      safety, historic preservation, and governmental boundaries.)

      LUD 1  Policy/Procedure

      LUD 2  External Legislation

      LUD 3  Reference

      LUD 4  Boards, Commissions, Committees & Task Forces

      LUD 5  Associations & Newsletters

      LUD 6  Management Reports & Studies

      LUD 7  Building Permits

      LUD 8  Boundary Change Reviews

      LUD 9  Street Address Assignment

      LUD 10 Subdivisions

      LUD 11 Community and Housing Development

      LUD 12 Natural Resource Planning

      LUD 13 Code Enforcement

      LUD 14 Grading Permits

      LUD 15 Economic and Growth Management

      LUD 16 Historic Preservation

      LUD 17 Zoning and Rezones

      LUD 18 Unclassified and Land Use Permits

PAR   PARK PROGRAM MANAGEMENT
      (Use this classification for records relating to park and
      recreational operations management.)

      PAR 1  Policy/Procedure

      PAR 2  External Legislation

      PAR 3  Reference

      PAR 4  Boards, Commissions, Committees & Task Forces

      PAR 5  Associations & Newsletters

      PAR 6  Management Reports & Studies

      PAR 7  Park Use

      PAR 8  Recreation Services and Programs

      PAR 9  Aquatics Service and Programs

      PAR 10 Park Maintenance

      PAR 11 King County Fair

PAY   PAYROLL MANAGEMENT
      (Use this classification for records relating to payroll 
      operations.)

      PAY 1  Policy/Procedure

      PAY 2  External Legislation

      PAY 3  Reference

      PAY 4  Boards, Commissions, Committees & Task Forces

      PAY 5  Associations & Newsletters

      PAY 6  Management Reports & Studies

      PAY 7  Payroll Input

      PAY 8  Payroll Status Reporting

      PAY 9  Payroll Balancing

      PAY 10 Deductions/Earning Data

PER   PERSONNEL MANAGEMENT
      (Use this classification for records relating to all phases of
      personnel administration.)

      PER 1  Policy/Procedure

      PER 2  External Legislation

      PER 3  Reference

      PER 4  Boards, Commissions, Committees & Task Forces

      PER 5  Associations & Newsletters

      PER 6  Management Reports & Studies

      PER 7  Position Descriptions and Classifications

      PER 8  Wage and Salary Administration
             (includes overtime,comp time, etc.)

      PER 9  Hiring and Appointments
             (includes special employment programs, recruitment,
             applications, examinations, employment lists, 
             certification, appointments & probation)

      PER 10 Benefits Administration
             (includes working conditions, retirement and leaves,
             promotion guidelines, merit pay system)

      PER 11 Safety and Accident Management

      PER 12 Orientation, Training and Development

      PER 13 Employee and Labor Relations

      PER 14 Performance Evaluations

      PER 15 Disciplinary Action and Investigations

      PER 16 Grievances

      PER 17 Travel and Transportation

      PER 18 Workforce Management

      PER 19 Separations, Terminations & Restorations

      PER 20 Personnel History Files

      PER 21 Commendations and Awards

      PER 22 Equal Employment Opportunity

PFC   PUBLIC FACILITIES MANAGEMENT 
      (Use this classification for records relating specifically to  
      the management of public facilities such as the stadium and 
      airport.)

      PFC 1  Policy/Procedure

      PFC 2  External Legislation

      PFC 3  Reference

      PFC 4  Boards, Commissions, Committees & Task Forces 

      PFC 5  Associations & Newsletters

      PFC 6  Management Reports & Studies

      PFC 7  Public Facilities Use

      PFC 8  Public Facilities Security & Emergency 
             Operations

      PFC 9  Public Facilities Design, Maintenance & 
             Construction

      PFC 10 Equipment Inventory Use & Maintenance

PHL   PUBLIC HEALTH MANAGEMENT 
      (Use this classification for records relating to public health 
      care.)

      PHL 1  Policy/Procedure

      PHL 2  External Legislation

      PHL 3  Reference

      PHL 4  Boards, Commissions, Committees & Task Forces

      PHL 5  Associations & Newsletters

      PHL 6  Management Reports & Studies

      PHL 7  Death Investigations

      PHL 8  Disease Control and Prevention Programs

      PHL 9  Emergency Medical Services

      PHL 10 Environmental Health Protection

      PHL 11 Laboratory Services

      PHL 12 Medical Certification

      PHL 13 Personal Health Services and Records

      PHL 14 Pharmacy

      PHL 15 Research and Planning

      PHL 16 Substance Abuse Services

      PHL 17 Vital Statistics

PPR   PUBLIC PROSECUTION MANAGEMENT 
      (Use this classification for records relating to fraud,  
      criminal and civil prosecution.)

      PPR 1  Policy/Procedure

      PPR 2  External Legislation

      PPR 3  Reference

      PPR 4  Boards, Commissions, Committees & Task Forces

      PPR 5  Associations & Newsletters

      PPR 6  Management Reports & Studies

      PPR 7  Criminal Prosecution

      PPR 8  Civil Prosecution

      PPR 9  Fraud Prosecution

PRE   PUBLIC RELATIONS MANAGEMENT 
      (Use this classification for records relating to general public 
      relations activities.)

      PRE 1  Policy/Procedure

      PRE 2  External Legislation

      PRE 3  Reference

      PRE 4  Boards, Commissions, Committees & Task Forces

      PRE 5  Associations & Newsletters

      PRE 6  Management Reports & Studies

      PRE 7  Public Relations
             (relates to activities related to newsletters, press
             releases, proclamations, solicitations, speeches given,
             media relations, brochures and biographies, and the
             United Way)

      PRE 8  County Programs/Observances

      PRE 9  Citizens Complaints/Concerns

PSF   PUBLIC SAFETY MANAGEMENT 
      (Use this classification for records relating to law  
      enforcement programs and operations and animal control   
      enforcement programs and operations.)

      PSF 1  Policy/Procedure

      PSF 2  External Legislation

      PSF 3  Reference

      PSF 4  Boards, Commissions, Committees & Task Forces

      PSF 5  Associations & Newsletters

      PSF 6  Management Reports & Studies

      PSF 7  Criminal Investigation

      PSF 8  Crime Prevention

      PSF 9  Traffic Control

      PSF 10 Emergency Search and Rescue

      PSF 11 Disaster Planning

      PSF 12 Identification

      PSF 13 Tactical Operations

      PSF 14 Communications

      PSF 15 Evidence & Supply

      PSF 16 Research and Planning

      PSF 17 Internal Investigation

      PSF 18 Animal Control

      PSF 19 Order Maintenance

      PSF 20 Personal Conduct

      PSF 21 Service of Arrest Warrants

      PSF 22 Use of Force

PUT   PUBLIC UTILITIES MANAGEMENT 
      (Use this classification for records relating to the operation 
      and maintenance of utilities.)

      PUT 1  Policy/Procedure

      PUT 2  External Legislation

      PUT 3  Reference

      PUT 4  Boards, Commissions, Committees & Task Forces

      PUT 5  Associations & Newsletters

      PUT 6  Management Reports & Studies

      PUT 7  Solid Waste Management

      PUT 8  Surface Water Management

      PUT 9  Franchise Management

      PUT 10 Roads Management

RPM   REAL PROPERTY MANAGEMENT 
      (Use this classification for records relating to real  
      property owned by the County, including acquisition, lease,  
      rental or sale, utility franchises, special use motor  
      vehicle permits, and right-of-way construction.)

      RPM 1  Policy/Procedure

      RPM 2  External Legislation

      RPM 3  Reference

      RPM 4  Boards, Commissions, Committees & Task Forces

      RPM 5  Associations & Newsletters

      RPM 6  Management Reports & Studies

      RPM 7  Real Property Acquisitions

      RPM 8  Real Property Inventory

      RPM 9  Property Management

      RPM 10 Real Property Sales

      RPM 11 Real Property Exchanges

      RPM 12 Permits

      RPM 13 Vacations