Requirements for contracting with DCHS
General requirements are those that apply to most of the department's contracts. However, specific requirements for each DCHS contract will be described in the boilerplate and standard exhibits of the actual contract negotiated between the agency and the assigned contract monitor. The final contract as signed contains the language that the vendor will be bound by.
Also see specific requirements for:
Insurance requirements
Insurance is required for all contracts with DCHS. The insurance levels must meet the levels specified in the boilerplate. The contract agency must submit an annual certificate of insurance and endorsement, naming DCHS as an additional insured for agency services contracts. The agency is required to maintain insurance during the entire contract period.
Generally, contractors must have:
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General Liability: Insurance Services Form Number CG 00 01 covering COMMERCIAL GENERAL LIABILITY
Minimum limits: $1,000,000 combined single limit per occurrence by bodily injury, personal injury, and property damage, and for those policies with aggregate limits, a $2,000,000 aggregate limit. [Note: $3,000,000/$3,000,000 for mental health outpatient treatment, $5,000,000/$5,000,000 for mental health inpatient treatment, $1,000,000/$1,000,000 for alcohol and/or substance abuse treatment or non-treatment service]
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Professional Liability: In the event that services delivered pursuant to the contract either directly or indirectly involve or require professional services, Professional Liability, Errors, and Omissions coverage shall be provided. "Professional Services" for the purpose of this contract section, shall mean any services provided by a licensed professional or those services that require professional standards of care
Minimum limits: $1,000,000 per claim and in the aggregate [$3,000,000 per claim and in the aggregate for mental health contracts]
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Automobile Liability: In the event that services delivered pursuant to a contract require the use of a vehicle or involve the transportation of clients by contract agency personnel in agency-owned vehicles or non-owned vehicles, the Agency shall provide evidence of the appropriate automobile coverage. Insurance Services Office Form Number CA 00 01 covering BUSINESS AUTO COVERAGE is required.
Minimum limits: $1,000,000 combined single limit per accident for bodily injury and property damage. If transport of clients by contract agency personnel is involved, then King County Risk Management will review the appropriate amount of coverage. [Note: For mental health contracts minimum limit is $1,000,000 combined single limit per accident for bodily injury and property damage, unless Agency transports clients. If the Agency transports of clients as a function of this or any other service contract, the limit shall be no less than $3,000,000 combined single limit per accident for bodily injury and property damage.]
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Workers' Compensation: Workers' Compensation coverage, as required by the Industrial Insurance Act of the State of Washington, as well as any similar coverage required for this work by applicable federal or "Other States" state law must be provided.
Minimum limits: Statutory requirements of the state of residency.
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Stop Gap/Employers Liability: Coverage shall be at least as broad as the protection provided by the Workers' Compensation policy Part 2 (Employers Liability) or, in states with monopolistic state funds, the protection provided by the "Stop Gap" endorsement to the general liability policy.
Minimum limits: $1,000,000.
Subcontractors: The contract agency shall include all subcontractors as insured under its policies or shall require separate certificates of insurance and policy endorsements from each subcontractor. If the contract agency is relying on the insurance coverage provided by subcontractors as evidence of compliance with the insurance requirements of this contract, then such requirements and documentation shall be subject to all of the requirements stated herein.
Municipal or State Agency Provisions: If the contract agency is a Municipal Corporation or an agency of the State of Washington and is self insured for any of the above insurance requirements, a certification of self-insurance shall be attached and be incorporated by reference and shall constitute compliance.
Forms required
In addition to insurance coverage and documentation noted above, King County DCHS contracts require the following standard forms to be completed except as noted:
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Personnel Inventory Report
Contracts for $25,000 or more with non-profit agencies, for-profit organizations and sole proprietors must include this completed form regardless of the boilerplate being used. This document is valid for a two-year period. The form is available at: King County Procurement and Contract Services. Contracts with public entities do not require this exhibit.
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Affidavit of Compliance with King County Code (KCC) 12.16
Contracts for $25,000 or more with non-profit agencies, for-profit organizations and sole proprietors must include this completed form regardless of the boilerplate being used. DCHS must have this form on file with an original signature that has been notarized. This document is valid for a two-year period. The form is available at: King County Procurement and Contract Services. Contracts with public entities do not require this exhibit.
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504/ADA Disability Assurance of Compliance and Corrective Action Plan
Contracts of any amount with non-profit agencies, for profit organizations, and sole proprietors must include a completed 504/ADA Disability Assurance of Compliance and Corrective Action Plan as needed for structural, programmatic, and/or service changes necessary at each of its premises within the State of Washington to comply with 504 and the ADA. This document is valid for a two-year period. Contracts with public entities do not require this exhibit. The county also requires that forms be completed on domestic partner benefits for each contract of $25,000 or more.
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Domestic Partner Benefits
King County's Domestic Partner laws (Ordinance 14823) applies to contracts of $25,000 or more and states that an agency that has contracted with the county shall not discriminate in the provision of employee benefits between an employee with a spouse and an employee with a domestic partner. This ordinance has been amended to include a legally domiciled member of household. Public entities are excluded from this requirement.
An Equal Benefits Compliance Worksheet and Compliance Declaration Form must be completed by each agency contracting with the county. A signed copy of the form is required for each contract an agency has with the county.
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Wage Rate Requirements
Depending on the external funding source for construction projects, certain wage rates are required. For projects that have any state funding and no federal funding, state prevailing wage levels are paid. For projects receiving any federal funds Davis-Bacon wage rates apply.
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Contract Requirement Triggered by Federal Funding
When a project has federal funding, additional requirements related to environmental review, compensation and method of payment, maintenance of records, conducting of audits and non-discrimination, and wage rates may be required.
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