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All the ways to give

King County employees can donate to as many as 20 nonprofit organizations of their choice. Contributions can be made:

  • Semimonthly (first two pay checks each month)
  • Monthly (second paycheck each month)
  • Annually (first paycheck in January)

Minimum donation per organization is $5 per pledge. Maximum number of organization designations is 20. To include your donation in a pool of money that will be distributed to ALL campaign participants that receive donations on a prorated basis, write 9999 in the code section and write KCEGP under organization name on your donation form.

King County employees can donate vacation and/or compensatory time to three nonprofit organizations of their choice. The minimum donation is 4 hours and maximum donation is 40 hours (unless you have excess vacation time). If you are an employee with excess time that cannot be carried over into the next calendar year, you may donate more than 40 hours.

Please Note: Time donations are income and are treated as such. It is the net cash value of the hours (after all mandatory withholdings, including withholding in accordance with retirement plans, federal income tax and the Federal Insurance Contributions Act) will be calculated, that is the charitable donation. Because the value of hours donated will usually differ from the hours on a normal paycheck, it will probably be taxed at a different rate than what you are accustomed to and may have year-to-date implications.

You will receive a receipt notifying you of the net cash value of your time donation. Time donations cannot be accepted after November 17, 2017.

Time donations are a 2017 tax event. You may donate the vacation or comp time that you have accumulated through the year.  Executive Leave and Sick Leave are not eligible for time donation.

All time donations are subject to department director approval.

Read the time donation ordinance (pdf)

To include your donation in a pool of money that will be distributed to ALL campaign participants that receive donations on a prorated basis, write 9999 in the code section and write KCEGP under organization name on your donation form.

Now make a one time donation -- we accept Visa and MasterCard -- to your favorite nonprofit organization while earning your favorite credit card points or miles. Credit donations can be made for:

  • Special Events
  • One time donation
  • Online auctions
  • Natural Disaster Relief
  • and more
  • Anonymity can’t be offered because personal information is often directly on these items, unless the donation is made to the KCEGP.
  • Can only be done on a paper pledge form (not available in self‐service).
  • Can write as many checks as you would like.
  • Make check out directly to the nonprofit organization.

Step I: Log-in to Peoplesoft

  1. Click on Self Service
  2. Click on My Giving
  3. Click on Charitable Campaign Pledge
  4. Click the yellow button that says “Make an Annual Campaign Pledge”

QUICK TIPS:

- It is easiest to look up the four digit agency codes online by clicking here before hand.

Step II: Choose your task

  1. Click on My Coordinator down arrow. Choose one.

PAYROLL DONATION

  1. Click on Donation Schedule down arrow. Choose one time, 12 or 24 Pay periods.
  2. Enter the 4 digit Agency Number. Press Enter on keyboard.
  3. Enter the Annual Amount. Click the PLUS sign at the end of the row to add another nonprofit.

TIME DONATION

  1. Enter number of hours. (see guidelines here)
  2. Enter the 4 digit Agency Number. Press Enter on keyboard.

QUICK TIPS:

- Up in the right hand corner is a summary box that will update as you fill out your pledge form.

- When using the search function at the bottom of the screen, use one key word for better results. Press ENTER on your keyboard, not the continue button on the screen.

- In order to add another nonprofit organization for payroll deduction hit the plus (+) sign located after the dedication box.  You may add a total of 20 nonprofit organizations.

Step III: Review & Confirm

PRIVACY OPTIONS

  1. Choose to share your name and address or to remain anonymous

LEADERSHP GIVING

  1. If you qualify for a leadership gift this box will appear. Please accept or decline your gift.li>
  2. Once everything has been entered click Continue
  3. After you click continue this statement will appear.
  4. Please click Confirm if everything looks good! You are all done!

QUICK TIPS:

This is your last chance to make a change. If anything looks wrong, click on "Go Back". Once you click CONFIRM, any changes that need to be made can only made by contacting EGP.





Leadership Giving is empowering for donors and provides a solid foundation for nonprofit organizations. Leadership Giving is not based on total dollars but on the equivalent of an hour of pay.

This means every employee can have the opportunity to join one of the Leadership Giving Levels:

  • Platinum = 4 hours of pay per month
  • Gold = 3 hours of pay per month
  • Silver = 2 hours of pay per month
  • Bronze = 1 hours of pay per month

In fact, more than 50% of donors give at a leadership level!

As a show of appreciation, Leadership Givers are acknowledged at different levels. Please submit your pledge as early as possible as supplies are limited. This year, based on Employee Feedback, they are ALL MADE IN THE USA!!

These levels can be achieved through any combination of payroll deduction, time donation, or direct check.

Here's how to calculate:

Divide your total annual donation (check and payroll combined) by hourly rate of pay. This result plus any hours of time donated determines the leadership level.


FOR EXAMPLE: Assume rate of pay is $20.00 per hour and you donate the following: $60.00 direct check, $120.00 in payroll donations ($5.00 per paycheck) and $80.00 in time donations (4 hours). Total donated is $260 / $20 (hourly rate) = 13 Hours of Pay (BRONZE LEVEL)

Online Pledging, automatically calculates what level you are at! On Section 3 of the donation form, check your Leadership Level and whether you would like to accept or decline your leadership gift.


WASHINGTON — The Internal Revenue Service announced today new guidelines for taxpayers to follow to substantiate donations to charities that were made by payroll deductions."This makes it easier for businesses and individuals to support worthwhile charities without fear of losing the deduction," said IRS Commissioner Mark W. Everson.
Notice 2006-110 explains how a taxpayer who makes charitable contributions by payroll deductions can meet the new recordkeeping requirements. The taxpayer should retain a pay stub, Form W-2, or other document furnished by the employer that shows the total amount withheld for payment to charity, along with the pledge card that shows the name of the charity. The recently enacted Pension Protection Act of 2006 changed the recordkeeping requirements for taxpayers claiming deductions for cash contributions to charities, including contributions made by payroll deductions. For calendar year taxpayers, the new rules apply to contributions made beginning in 2007. (IR-2006-186, December 1, 2006)


Payroll Donation:

To claim an income tax deduction the employee must have a pay stub, W-2 or other employer document showing the total amount withheld for the charitable organization AND a photocopy of the donor pledge card. This is needed to substantiate and claim a tax deduction. A letter prepared by or at the direction of the charity (stating the date, amount donated, and "no goods or services language") also qualifies.

  • Copy of Pledge Form or Printout from PeopleSoft
  • Last Paystub of the year

Both can be found by logging into PeopleSoft:  www.kingcounty.gov/mybenefits 

Time Donation:

  • Copy of Pledge Form or Printout from PeopleSoft
  • Letter from EGP and Time Donation Paystub and/or Last Paystub of the year. These were mailed to your home. You may email the program for a replacement letter. 

Cash, Checks, or other Monetary Gifts:

To claim an income tax deduction, the employee must have a bank record (cancelled check, bank or credit card statement) OR written acknowledgement from a charitable organization showing the date, amount contributed, and name of the organization.

All tax situations are different and may require additional documentation. The EGP cannot provide tax advice for tax related questions please contact a tax professional.

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