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Document Code No.: FES 12-3 (AEP)
Department/Issuing Agency: Department of Public Works - Fleet Administration
Effective Date: April 5, 1991
Approved: /s/ Tim Hill
Type of Action: New

Signed document (PDF, 1.95 MB)


1.0 SUBJECT TITLE: Fuel Conservation Policy

2.0 PURPOSE:

    2.1 To develop policy and procedures to ensure that fuel conservation is an ongoing priority.

    2.2 To reduce the County's dependency on fossil fuel by implementing programs using alternative fuels.

    2.3 To ensure that high priority and essential services are not disrupted in the event of a fuel shortage.

    2.4 To establish a policy for prioritizing the use of King County vehicles in case of a national fuel crisis.

    2.5 To establish a hierarchy of fuel access priority.

    2.6 To monitor the monthly fuel consumption of the various County departments.

    2.7 To identify fuel suppliers that will provide King County with bulk fuel delivery in case of a national fuel crisis.

    2.8 To obtain pre-authorization to purchase fuel from other suppliers in the event existing County fuel suppliers cannot furnish the needed volume of fuel.

    2.9 To seek and obtain assurance from commercial vendor that King County fuel allocations will be at a minimum, equal to, or greater than the amount purchased during the previous year.

    2.10 To identify the total capacity of County's fuel storage capacity, and the potential of expanding current storage capacity on a temporary or permanent basis.

    2.11 To determine the monthly fuel consumption of non-County vehicles that depend on the County for fuel.

    2.12 To put in place a fuel allotment and fuel usage procedure to ensure agency compliance.

3.0 ORGANIZATIONS AFFECTED:

    Applicable to all King County, Executive Departments and agencies.

4.0 REFERENCES:

    4.1 Paul Tanaka, Director
    Department of Public Works
    500 4th Avenue, Room 917
    Seattle, WA 98104

    4.2 FES 12-1-1 (AEP) - Use of King County Vehicles

    4.3 FES 12-2 (AEP) - Take Home Policy For County Owned Vehicles

5.0 DEFINITIONS:

    5.1 "Emergency Vehicles" refers to vehicles which are used as police patrol vehicles, crisis and crime respondent vehicles, medical vehicles, and fire vehicles.

    5.2 "Emergency Response Vehicles" refers to vehicles used for deployment in an emergency situation such as: vehicles responding to flooding situations, malfunction of traffic signals, Public Safety Proactive units, etc.

    5.3 "Health and Safety Vehicles" refers to vehicles which are used as police traffic vehicles, animal control vehicles and solid waste vehicles.

    5.4 "Operational Vehicles" refers to vehicles which are used for routine (Non-Emergency) Public Works, Parks, Building and Land Development, and Social Services programs.

    5.5 "Administrative Vehicles" refers to vehicles which are assigned to departments or employees and are used for administrative purposes only.

    5.6 "Take Home Vehicles" refers to any vehicle which is owned by King County but is assigned to an employee and may be driven home.

    5.7 "Non-County Owned Vehicles" refers to vehicles owned by other government jurisdictions, that are fueled at County fuel stations under Work Authorization Agreements. Vehicles leased or rented by County agencies are exempt.

6.0 POLICIES:

    6.1 King County will at all times, pursue all avenues of fuel conservation.

    6.2 King County will pursue alternative fuel programs to reduce dependency on fossil fuels.

    6.3 The fuel conservation measures will not disrupt services to the health, welfare and safety of County residents.

    6.4 County vehicles will be managed with priority given to fuel conservation.

    6.5 During a national fuel crisis, departments will be allocated fuel based on the priority of their use and County fuel allotments.

      6.5.1 During a national fuel crisis, County vehicles are prioritized as follows (priority listed in descending order):
        6.5.1.1 Emergency vehicles

        6.5.1.2 Emergency response vehicles

        6.5.1.3 Health and safety vehicles

        6.5.1.4 Operational vehicles

        6.5.1.5 Administrative vehicle

        6.5.1.6 Take home vehicles

        6.5.1.7 Non-County owned vehicles

    6.6 Department Directors will develop and implement internal departmental fuel conservation policies and procedures that ensure that:

      6.6.1 These Executive Order policies and procedures are followed by County employees under their supervision.

      6.6.2 A process for prioritizing and "pooling" the use of County assigned or dispatch vehicles by employees under their supervision which allows for the close monitoring of fuel consumption by their department.

7.0 PROCEDURES:

    Procedures for implementing the Fuel Conservation Policy will be developed as indicated in the Responsibility Section, 8.0.

8.0 RESPONSIBILITIES:

    8.1 The County Executive is responsible for establishing priority ranking of County programs for fuel allocations during a fuel crisis.

    8.2 The Executive Cabinet is responsible for allocating fuel to the various County programs during a fuel crisis.

    8.3 Department Directors are responsible for:

      8.3.1 Developing internal policies and procedures relative to fuel conservation and monitoring consumption that will ensure strict compliance of these policies and procedures;

      8.3.2 Developing operational plans that ensure that high priority program services essential to County residents are not disrupted by fuel shortfall; and

      8.3.3 Educating County personnel under their supervision on proper vehicle operation to ensure maximum fuel savings;

      8.3.4 Justifying any request for additional fuel during a fuel crisis to the County Executive. Justification shall include (1) reason for increase in demand; (2) program areas being impacted; (3) where the fuel will be allocated; and (4) any change in productivity or services that will be achieved from increased fuel allocation.

    8.4 Fleet Administration is responsible for:

      8.4.1 Implementing alternative fuel programs to reduce dependency on fossil fuels;

      8.4.2 Assigning the most fuel efficient vehicles to employees who have high mileage driving records.

      8.4.3 Coordinating Dispatch Vehicle Request and monitoring the daily dispatching of Motor Pool vehicles to ensure maximum "pooling" of trips.

      8.4.4 Monitoring vehicle Preventive Maintenance Program to ensure that vehicle scheduled maintenance is performed at established intervals.

      8.4.5 Monitoring, on an ongoing basis, fuel consumption by department and report this information to departments.

      8.4.6 Identifying fuel suppliers and the quantity of fuel each can supply to King County.

      8.4.7 Allocating fuel to departments during a fuel crisis. Fuel allocation will be based on (1) Executive program priority; (2) Executive Cabinet allocations; (3) departments historical fuel usage; and (4) King County fuel allotment from suppliers.

      8.4.8 Identifying all non-County owned vehicles which may depend on King County for fuel and using the established priority for fuel access of those vehicles.

      8.4.9 Identifying the location and capacity of any additional fuel storage sites for inclusion in County fuel storage inventory.

      8.4.10 Monitoring vehicle usage for rotations to ensure the most fuel efficient vehicles are used by personnel with highest mileage records (except Public Safety CPO Program).

    8.5 Vehicle Operators are responsible for:

      8.5.1 Operating County vehicles in a manner that will ensure maximum fuel savings including compliance with the following fuel saving tips:
        8.5.1.1 Eliminate unnecessary trips.

        8.5.1.2 Plan all travel routes in advance.

        8.5.1.3 Remove excess weight from vehicle.

        8.5.1.4 Operate vehicle at speeds below 55 mph.

        8.5.1.5 Avoid unnecessary idling of vehicle.

        8.5.1.6 Develop and maintain proper driving habits, i.e., do not over accelerate, avoid constant braking.

        8.5.1.7 Inflate tires properly.

        8.5.1.8 Take assigned vehicles to County Motor Pool for maintenance as scheduled.

        8.5.1.9 Use alternative fueled vehicles whenever available.

    8.6 Purchasing Department is responsible for obtaining contracts with any available commercial fuel suppliers to ensure that the County has sufficient resources for obtaining fuel.

9.0 APPENDICES:

    None