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Document Code No.: FES 12-2 (AP)
Department/Issuing Agency: Department of Public Works - Fleet Administration
Effective Date: October 11, 1989
Approved: /s/ Tim Hill
Type of Action: New

Signed document (PDF, 875 KB)


1.0 SUBJECT TITLE: Use of Commercial Fuel Credit Cards

2.0 PURPOSE:

    2.1 To establish procedures for requesting issuance, use, and maintenance of Commercial Fuel Credit Cards.

3.0 ORGANIZATIONS AFFECTED:

    All King County Departments, Offices, and Agencies.

4.0 REFERENCES:

    4.1 King County Motor Pool - Operating Procedures Manual, FES 12-1 (AP), dated December 22, 1988.

5.0 DEFINITIONS:

    5.1 "Commercial Fuel Credit Card" means those credit cards issued by oil companies for the purchase of fuel, parts, and/or services from retail outlets (service stations).

6.0 POLICIES:

    6.1 Commercial Fuel Credit Cards will be used only when a County fueling site is not available.

    6.2 Commercial Fuel Credit Cards will be used only at Self-Service Islands and for the purchase of regular unleaded gasoline.

    6.3 Commercial Fuel Credit Cards will be used only for the vehicle(s) to which the card is assigned.

    6.4 Commercial Fuel Credit Cards may be used for miscellaneous, vehicle emergency service not to exceed $25.00 including tax unless advance approval for such services is given by the King County Motor Pool Supervisor.

7.0 PROCEDURES:

    Action By: Requestor

    Action:

      7.1 Submit request for Commercial Fuel Credit Cards to Fleet Administration with justification for such request and a listing of the County vehicle(s) to which the card(s) will be assigned.

    Action By: Fleet Administration

    Action:

      7.2 Log credit cards to be issued in appropriate Fuel Card Register before issuing card(s) to requester.

    Action By: Requestor

    Action:

      7.3 Notify Fleet Administration of any lost, stolen, or damaged fuel credit card.

    Action By: Fleet Administration

    Action:

      7.4 Notify appropriate oil company of any lost stolen, or damaged fuel credit card.

8.0 RESPONSIBILITIES:

    8.1 The Department of Public Works, Fleet Administration, is responsible for the issuance and record keeping of all Commercial Fuel Credit Cards.

    8.2 All Department Directors, Division Managers, and Agency Heads are responsible for maintaining accountability, use, and security of Commercial Fuel Credit Cards received from Fleet Administration.

9.0 APPENDICES:

    None