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Document Code No.: FES 10-1 (AP)
Department/Issuing Agency: Department of of Public Works - Fleet Administration
Effective Date: September 15, 1988
Approved: /s/ Paul Tanaka
Type of Action: New

Signed document (PDF, 2.2 MB)


1.0 SUBJECT TITLE: Radio Communication Repair Shop Policy and Procedure

2.0 PURPOSE:

    2.1 To provide to all user agencies the policies and procedures relating to planning, engineering, installation, transferrring, maintenance and administration support provided by the Radio Communications Shop.

3.0 ORGANIZATIONS AFFECTED:

    Applicable to all King County Executive departments, offices, and agencies.

4.0 REFERENCES:

    Federal Communication Commission rules and regulations, parts 83, 87, 90, 94, and 97.

5.0 DEFINITIONS:

    5.1 "Maintenance" means to provide repair service on radio communications equipment.

    5.2 "Installation" means to place a part or complete radio system in operation.

    5.3 "Frequency" means FCC assigned radio wave length on which the radio operates.

    5.4 "Call Sign" means FCC identification call letters.

    5.5 "Mobile Unit" means a two way radio installed in a vehicle.

    5.6 "Portable Unit" means a hand held radio.

    5.7 "Base Station" means a radio at a fixed location site.

6.0 POLICIES:

    6.1 Any County budgeted agency or other agencies authorized by the County Executive which have a non-King County government agency code number for billing purposes may use the Radio Communication and Repair Shop.

    6.2 The Radio Communication and Repair Shop will install and maintain all County owned radio communication systems unless such systems are installed and/or maintained on a contractual basis with communications vendors. The Radio Communication and Repair Shop will plan, design and purchase all County owned radio and communication systems unless County Departments have their own communications planning, design and purchasing capacity. In such cases, the County Departments will coordinate planning, designing and purchasing with the Radio Communication and Repair Shop.

    6.3 The Radio Communication and Repair Shop, following uniform procedures, shall comply with all Federal Communications Commission rules and regulations as appropriate to radio communications and operations.

    6.4 All County Base Stations shall receive Preventative Maintenance Inspections at least once yearly.

    6.5 Agencies shall contact the Radio Shop in advance to request appointment time and date for any required service.

    6.6 User agencies shall ensure that they have completed and forwarded a "King County Work Authorization Agreement" to Fleet Administration prior to requesting service from the Radio and Communication Center.

    6.7 The Fleet Administrator, Public Works, is responsible for the overall operation of the Radio Communications and Repair Shop.

7.0 PROCEDURES:

    7.1 REQUESTING RADIO REPAIR SERVICE:

    Action By: Agency

    Action:

      7.1.1 Contacts the Radio Repair Shop Supervisor to coordinate a time and date for requested service.

      7.1.2 Ensures that equipment is delivered to Radio Repair Shop as scheduled.

      7.1.3 Completes the "Motor Pool Work Request" form.

    Action By: Radio Repair Shop

    Action:

      7.1.4 Prioritizes requested service and schedule time and date with requester.

      7.1.5 Upon receipt of equipment ensures that "Motor Pool Work Request" form is properly completed.

      7.1.6 Notifies agency when equipment is ready for pick-up.

    7.2 PURCHASING RADIO EQUIPMENT:

    Action By:

    Action: Agency

      7.2.1 Meets with Radio Repair Shop Supervisor to determine radio equipment needs to meet operational requirements.

      7.2.2 Coordinates with Radio Repair Shop Supervisor in the preparation of radio equipment specifications and purchase order.

      7.2.3 Submits approved purchase requisition with specifications to County Purchasing Department.

    Action By: Radio Repair Shop

    Action:

      7.2.4 Coordinates with agency for date and time to install radio equipment.

      7.2.5 Performs new equipment check-out procedures.

      7.2.6 Enters equipment serial number on inventory and "Radio Location Cards."

    7.3 REQUESTING EMERGENCY SERVICE (REPEATER AND BASE STATION ONLY):

    Action By: Agency

    Action:

      7.3.1 During normal work hours calls the Radio Shop Supervisor giving nature and location of the problem.

      7.3.2 After normal work hours call Radio Repair Shop personnel in the order listed on the Radio Repair Shop "Emergency Call-Out" roster posted in agencies' operation center. Provide nature and location of problem.

    Action By: Radio Repair Shop

    Action:

      7.3.3 When responding to emergency calls, after normal work hours, ensures that "Radio Repair Emergency Call Log" is completed and submitted to supervisor the next working day.

8.0 RESPONSIBILITIES:

    8.1 The Radio Shop is responsible for providing the expertise, planning, engineering, installation, transferrring, maintenance, and administration of all County radio communication systems. The Radio Shop will keep affected County Departments informed in advance of transferring and maintenance activities that will alter communications capacity. The Radio Shop will coordinate planning and engineering with the affected County Department.

    8.2 The Radio Shop is responsible for the assignment and/or changes of radio frequencies for County Radio communication users. Assignment and/or changes of radio frequencies will take place after consultation with the affected County Departments.

    8.3 The Radio Shop is responsible for obtaining FCC licenses required for radio communication users. The Radio Shop will not voluntarily surrender FCC licenses without first consulting with the affected County Department.

    8.4 The Radio Shop is responsible for providing maintenance service to the County Public Safety Communication Center.

    8.5 The Radio Shop is responsible for providing the installation, operation, and maintenance of all County Base Stations.

    8.6 The Radio Shop is responsible for maintaining "Radio Location Records" of all County owned radios.

    8.7 User agencies are responsible for making appointments with the Radio Shop for any required service.

    8.8 User agencies are responsible for the submission of completed Work Authorization Agreement to Fleet Administration prior to requesting radio service.

9.0 APPENDICES:

    These appendices are available from Fleet Administration:

    9.1 "King County Work Authorization Agreement."

    9.2 "Motor Pool Work Request."