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Document Code No.: CON 7-18 (AEP)
Department/Issuing Agency: DES / FBOD / Procurement and Contract Services
Effective Date: March 1, 2014
Approved: /s/ Dow Constantine
Type of Action: New

Signed Document (PDF, 101KB)



1.0       SUBJECT TITLE:      Review of Design and Construction Contract Management Practices

1.1       EFFECTIVE DATE: 10 days after signature by the Executive

1.2       TYPE OF ACTION: New

2.0       PURPOSE:     To establish requirements for review of design and construction CONTRACT management practices for CAPITAL PROJECTS. This includes public work and PROFESSIONAL SERVICES CONTRACTs.

3.0       ORGANIZATIONS AFFECTED:    All Executive Departments, Offices and Agencies.

4.0       REFERENCES:

4.1       CON 7-7-1 (AEP) Procurement for Capital Projects.

4.2       CON 7-8-2 (AEP) Change Order/Amendment Administration.

4.3       CON 7-9-3 (AEP) Capital Project Planning and Management.

4.4       CON 7-10-2 (AEP) Project Control Officer.

4.5       CON 7-13 (AEP) Introduction to Construction Management Policies and Procedures.

CON 7-14 (AEP) Design Management.

5.0       DEFINITIONS:

5.1       See CON 7-13 (AEP) Appendix A “P&P Defined Terminology.” All words that appear in CAPS are defined terms that are found in the Defined Terminology Appendix.

6.0       POLICIES:    

6.1       It is the policy of the King County Executive that all Executive Departments, Offices and Agencies will comply with the requirements of the P&Ps to ensure that adequate internal controls are in place and being followed for the efficient and effective management of public work CONTRACTS and PROFESSIONAL SERVICES CONTRACTS, and to enhance the overall fiscal accountability for the capital program. Accordingly, all CAPITAL PROJECTS and the construction and design management practices of all Executive Departments, Offices and Agencies are subject to review.

6.2       It is the Executive’s intent that all CAPITAL PROJECT CONTRACTs are subject to review by the Finance PCO (FIN PCO) and IA PCO.

6.3       The FIN PCO is responsible for submitting a Quarterly Report to the King County Council per King County Council Motion 13026. This report contains reviews completed by the IA PCOs as well as reviews completed by the FIN PCO.

7.0       PROCEDURES:

7.1       Each IA will maintain a current inventory and status of construction and PROFESSIONAL SERVICES CONTRACTs, including all AMENDMENTS and CHANGE ORDERS.

7.2       FIN PCO and IA PCOs shall coordinate with applicable agency for the review of CONTRACTs.

8.0       RESPONSIBILITIES:

8.1       Department Directors and Heads of Offices and Agencies are responsible to:

8.1.1 Ensure communication of, and compliance with, the adopted construction and design CONTRACT management policies, procedures and practices among IA staff.

8.1.2 Cooperate fully with FIN PCO and IA PCO review of design and construction CONTRACT management policies, procedures and practices for CAPITAL PROJECTS.

8.1.3 Inform FIN PCO and IA PCOs regarding actions taken or planned in response to review findings and recommendations.

8.2       FIN PCO and IA PCOs are responsible to:   

8.2.1    Provide adequate review coverage of design and construction CONTRACT management practices for CAPITAL PROJECTS in accordance with their annual work plan.

9.0       APPENDICES: None